• Job category: Professionals

Department: Academic Advising (Registrar)

Immediate Supervisor: Isabelle Lacombe

Position status: Full-Time, Replacement

Contract length: Until May 25, 2027, or until the return of the incumbent to her position, whichever occurs first

Work location: Cégep Vanier

Work schedule: Monday to Friday, 8:30 a.m. – 4:30 p.m. (35 hours/week)

External posting start date: April 15, 2026

External posting end date & time: April 21, 2026 at 17h00

Salary scale: $55,812 - $95,643

Expected start date: May 25, 2026

Reporting to the Coordinator of Scheduling, Registration and Records, the Advisor provides academic development advice, assistance and information to current students, prospective students and members of the Vanier community related to knowledge of the appropriate Ministry of Education policies, regulations and protocols as well as internal College Policies and regulations, and the College Mission statement, and Strategic Management.

More specifically, but not limited to, the Academic Advisor:

• Advises and informs students, and prospective students seeking admission to the college, on their academic strategy, choice of programs and courses;

• Explains registration and admission processes, advises on registration and scheduling strategies and assists in the registration process;
• Advises on academic reorientation strategies including change of specialties (program transfers);
•  Informs students on the consequences of course deletes, withdrawals and other actions pertaining to course selection;
•  Reviews, categorizes and evaluates applications to the College in accordance with College and Ministry Admissions Criteria and makes decision recommendations to the Registrar;
• Advises students on university and other post-secondary admission procedures;
• Analyzes student(s) records and other reports of student academic progress;
• Helps students plan their program of courses paying special attention to requirements, individual educational objectives and College policies which may affect registration and course selection;
• Alerts students of possible outcomes of their academic profile and suggests ways of rectifying adverse situations;
•  Advises Vanier Academic Administration of repercussions of course failures, withdrawals and the like in terms of overall college academic success goals;
• Provides support in policy development, revision and evaluation and assist program committees and other committees, as appropriate;
• Analyses prospective students’ academic records and dossiers for admission or program transfer;
• Assists Communications Office in recruitment activities such as High School liaison, Open House, etc.;
• Analyses students’ academic profiles for Standing and Advancement procedures and for graduation;
• Develops, organizes, participates and/or leads activities fostering the students’ academic development and success;
•  Develops and delivers pertinent instruction and orientation activities (presentations, publications, events, web and electronic activities) leading to students’ academic development;
• Provides training for faculty and staff in related subjects, as required;
• Prepares presentations, as required.

In collaboration with the Academic Success Advisor:

• Contributes to the organization, implementation, and evaluation of the mid-term assessment and academic reviews initiatives;
• Meets and follows-up with students who have been identified as at risk through one or more interventions;
• Communicates Student Success related information to the Vanier community through various internal mediums;
• Assists with workshops, events, and/or activities related to Student Success.

Schedule: Monday to Friday, 8:30 a.m. – 4:30 p.m. (35 hrs/week)

Contract: May 25, 2026 until May 25, 2027, or until the return of the incumbent to her position, whichever occurs first

Classification: Aide pédagogique individuel (Academic Advisor)

Requirements

• Bachelor’s degree in an appropriate field of specialization, particularly Education, Guidance Counselling, Academic and Vocational Information or Psychology.

 

Conditions related to the specific position:

• Knowledge of the secondary and post-secondary educational systems, especially in Quebec;
• Excellent English oral and written skills (to be tested);
• Strong French oral and written skills (to be tested);
• Excellent interviewing skills, public speaking ability, presentation of instructional material (to be tested);
• Ability to work as a team member with faculty, staff and students;
• Basic knowledge of Microsoft Word and Excel (to be tested).