Job Title: Academic Advisor (Replacement) (Continuing Education)

Job category: Professional

Department/Services: Continuing Education

Immediate Supervisor: Greg De Luca

Position status: Full-time, Replacement

Contract length: Until January 5, 2026

Work location: Cégep Vanier

Work schedule: Monday to Friday – T.B.D. (35 hours /week)

External posting start date: August 14, 2025

External posting end date & time: August 20, 2024 at 17h00

Salary scale:$54,442 - $93,306

Expected start date: September 8, 2025

Reporting to Coordinator of Academics - Continuing Education, the Academic Advisor for Continuing Education ensures the academic progression and graduation of both local and international ACS students as well as RAC candidates. The academic advisor tracks student progression across cohorts and programs, and implements strategies, procedures and tools to ensure student success related to program, language and other requirements. The academic advisor also provides academic development and progression advice, assistance and information to current students in the form of workshops or direct consultation, in certain cases. The Academic Advisor is knowledgeable about the appropriate Ministry of Education policies, regulations and protocols as well as internal College Policies and regulations, the College Mission statement, and Strategic Management orientations.

More specifically, but not limited to, the Academic Advisor:

Following and tracking students:

• Analyzes student(s) records and other reports of student academic progress per session in order to provide information on problematic attendance, language training requirements;
• Takes the lead, and works with Pedagogical Counsellors on the adaptation and the development the early alert system for Continuing Education students;
• Informs students on the consequences of course deletes, withdrawals and other actions pertaining to courses;
• Receives program withdrawal requests, informs students on the consequences of withdrawals and other actions pertaining to course selection;
• Alerts administration and staff on students at risk of failing and mitigates problems related to course failures;
• Meets with students who are failing courses in AEC/ACS to see if they can continue their studies;
• Analyses students’ academic profiles for graduation;
• Analyses RAC validation interviews and substitutions;
• Inform students about program objectives and graduation requirements;
• Meet and follow up with students on IN requests and refer them to appropriate support services.

Following and tracking students:

• Takes the lead on the implementation of an attendance and academic performance tracking system to provide early alerts to teachers, staff and administration on students at risk;
•  Develops and delivers pertinent instruction and orientation activities (presentations, publications, events, web and electronic activities) leading to students’ academic development;
• Monitor the implementation and effectiveness of certain mechanisms related to the Institutional Policy on the Evaluation of Student Achievement policy (IPESA);
• Report to Pedagogical Counsellors and Management any observed issues and make recommendations that may improve the quality of programs (as per Program Management Policy - PMP).

Admission and recruitment:

• Analyses students’ academic records and dossiers for admission or program transfer, including status and French proficiency;
• Analyzes student(s) files for RAC processes including course substitutions (SU remark);
• Advises and informs students on their academic strategy, choice of programs and courses, French graduation requirements;
• Explains registration and admission processes, advises on registration and scheduling strategies and assists in the registration process;
• Monitor the implementation and effectiveness of certain mechanisms related to the Institutional Policy on the Evaluation of Student Achievement policy (IPESA);
• Reviews, categorizes and evaluates applications to the College in accordance with College and Ministry Admissions Criteria and makes decision-recommendations to the Registrar;
• Alerts students of possible outcomes of their academic profile and suggests ways of rectifying adverse situations;
• Analyzes students’ academic profiles for graduation by confirming all criteria are respected;
• Develops, organizes, participates and/or leads activities fostering the students’ academic development and success;
• Provides training for faculty and staff in related subjects, as required;
• Prepares presentations, as required;
• Assists Admissions Officers/Communications Office with admissions advising and participates in recruitment activities.

Other related tasks which fall within the scope of the classification  of this position may be assigned.

Schedule:100% workload (35 hours per week), schedule to be determined.

Contract: ASAP until January 5, 2026, or until the return of the incumbent to their position.

Classification: Aide pédagogique (Academic Advisor)

Qualifications:

• Bachelor’s degree in an appropriate field of specialization, particularly Education, Guidance Counselling, Academic and Vocational Information or Psychology.

Conditions related to the specific position:

• Knowledge of the secondary and post-secondary educational systems, especially in Quebec;
• Excellent English oral and written skills (to be tested);
• Strong French oral and written skills (to be tested);
• Excellent interviewing skills, public speaking ability, presentation of instructional material (to be tested);
•  Intermediate knowledge of Microsoft Word and Excel (to be tested);
• Ability to work as a team member with faculty, staff and students;
• Interest and experience in working with a diverse student population.