Job Title:Administrative Technician (Replacement)

Job category: Support

Department: Continuing Education and Community Services

Services: Continuing Education

Immediate Supervisor: Greg De Luca

Position status: Full-time, Replacement

Contract length: Until August 30, 2027, or until the return of incumbent.

Work location: Cégep Vanier

Work schedule: Monday to Friday,8:30 am to 4:30 pm (35 hours per week)

External posting start date: August 24, 2026

External posting end date & time  August 28, 2026, at 17h00

Salary scale: $27.75 - $37.05

Expected start date: September 21, 2026

Job Description:

Reporting to the Director of Continuing Education & Community Services, the Administration Technician – Finance, performs various technical and administrative tasks on behalf of those responsible for overall administration of Continuing Education.

More specifically, but not limited to, the Administration Technician completes the task in the following area:

Administration:

• Prepares budgets, assists with accounting and prepares internal reports as required;
• Maintains and updates the financial aspects of Continuing Education (RFA);
• Liaises with the Finance department for the monitoring of budgets;
• Liaises with the Registrar for the monitoring of transmission codes and student dossiers;
• Prepares financial projections and reports for the Director;
• Prepares letters and correspondence, service contracts and refunds;
• Maintains an on-going list of capital equipment requests for all programs;
• Researches, analyzes and validates budget proposals, submissions and purchase requests;
• Helps in the coordination of the work of support staff and professionals that report to the office;
• Collects and prepares data from various data bases and sources for analysis (ex: Clara / Teacher Workloads);
• Performs all necessary technical and administrative duties and record keeping.
• Organizes the traveling logistics, accommodation and transportation of the Director, managers and professionals.

Information:

• Compiles and assists the Communication Officer with promotional materials for AEC, DEC, Corporate and Language School courses and RAC services, maintaining inventory in collaboration with Vanier College’s Department of Communication;
• Works in collaboration with the Director and the Coordinators in the evaluation of college promotional material and the newsletter;
• Develops and prepares event/activity related material such as nametags, signage, program booklets, menus, maps, certificates and guides in collaboration with Vanier College’s Department of Communication.

Other related tasks which fall within the scope of the classification of this position may be assigned.

Classification: Technicien ou technicienne en administration (Administrative Technician)

Schedule: Monday to Friday, 8:30 am to 4:30 pm (35 hours per week) with flexible schedule according to events

Contract: Until August 30, 2027, or until the return of the incumbent to their position. 

Qualifications:

• DEC in Administration or Accounting with an appropriate specialty or a diploma or an attestation of studies which is recognized as equivalent by the competent authority.

Conditions related to the specific position:

• Ability to manage and prioritize tasks in a fast-paced, changing environment;
• Ability to collaborate with colleagues and patrons and to work as part of a team;
• Strong organization and human relations skills;
• Advanced knowledge of Microsoft Word and Intermediate knowledge of Excel (to be tested);
• Good oral and written French communication skills (to be tested);
• Excellent English communication skills (to be tested);
• Knowledge of social media;
• Aptitude for working with detailed information (to be tested);
• Knowledge of a third language, preferably Mandarin or Spanish, is an asset.